1. Introduction

Welcome to World Malayali Federation, Japan (“we,” “our,” or “us”). We are committed to protecting your privacy and handling your personal information with transparency and care. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with our services, programs, and events.

By using our website, you agree to the terms outlined in this Privacy Policy.

 

2. Information We Collect

We collect information in the following ways:

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a. Personal Information

You may voluntarily provide:

• Name

• Email address

• Phone number

• Mailing address

• Emergency contact details (for events/programs)

• Payment or donation information (if applicable)

• Any other information submitted via forms, registrations, or surveys

 

b. Non-Personal Information

Automatically collected data may include:

• IP address

• Browser type and version

• Device type

• Pages visited and time spent on the site

• Referral sources (how you found our website)

 

c. Information from Third Parties

We may receive information from:

• Event registration platforms

• Donation processors

• Social media platforms (if you interact with us there)

 

3. How We Use Your Information

We use collected information to:

• Provide and manage programs, events, and services

• Communicate updates, newsletters, and announcements

• Process donations and issue receipts

• Respond to inquiries and support requests

• Improve website functionality and user experience

• Maintain internal records and reporting

• Comply with legal obligations

 

4. Legal Basis for Processing (if applicable)

Depending on your jurisdiction, we may process your personal data based on:

• Your consent

• Fulfillment of a contract (e.g., event registration)

• Legal obligations

• Legitimate interests (such as improving our services and outreach)

 

5. Sharing and Disclosure of Information

We respect your privacy and do not sell your personal data. We may share information in the following circumstances:

• With trusted volunteers, staff, and service providers who assist in operations

• With payment processors for donations or event fees

• When required by law, regulation, or legal process

• To protect the rights, safety, and property of our organization or others

All third parties are expected to maintain the confidentiality and security of your information.

 

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Enhance website functionality

• Understand user behavior and improve performance

• Remember user preferences

You can control or disable cookies through your browser settings. Note that disabling cookies may affect site functionality.

 

7. Data Retention

We retain your personal information only for as long as necessary to:

• Fulfill the purposes outlined in this policy

• Comply with legal, accounting, or reporting requirements

When no longer needed, your data will be securely deleted or anonymized.

 

8. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information. These include:

• Secure data storage

• Limited access to personal data

• Use of encryption where appropriate

However, no online system is completely secure, and we cannot guarantee absolute security.

 

9. Your Rights and Choices

Depending on your location, you may have the right to:

• Access the personal data we hold about you

• Request corrections or updates

• Request deletion of your data

• Withdraw consent at any time

• Opt out of receiving communications

To exercise these rights, contact us using the details below.

 

10. Email Communications and Opt-Out

If you subscribe to our mailing list, we may send periodic emails about news, events, or updates. You can unsubscribe at any time by:

• Clicking the “unsubscribe” link in emails

• Contacting us directly

We will honor your request promptly.

 

11. Third-Party Services and Links

Our website may contain links to external websites or use third-party services (such as payment processors or embedded content). We are not responsible for the privacy practices of those third parties.

We encourage you to review their privacy policies separately.

 

12. Children’s Privacy

Our website and services are not intended for children under the age of 13 (or applicable age in your jurisdiction). We do not knowingly collect personal information from children without parental consent.

If we become aware that such data has been collected, we will take steps to delete it promptly.

 

13. International Data Transfers

If you are accessing our website from outside Japan, your information may be transferred to and processed in a country with different data protection laws.

By using our services, you consent to such transfers where applicable.

 

14. Accessibility and Inclusivity

We are committed to ensuring our website and services are accessible to all individuals, including those with disabilities. If you have difficulty accessing any part of this Privacy Policy or our website, please contact us for assistance.

 

15. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or organizational needs.

We will notify users of significant changes by:

• Posting the updated policy on this page

• Updating the “Last Updated” date

 

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact us:

WMF Japan
Email: japanwmf@gmail.com
Phone: 090-9398-7049

By continuing to use our website and services, you acknowledge that you have read and understood this Privacy Policy.